How do I review and reject a holiday request?

Once an employee has booked time off, Self-Service notifies you, the manager, by email that the request needs to be approved.

 

But if you create your own Holiday Request or a request on behalf of an employee, it is automatically approved if you are the sole manager. Otherwise, the request must go through tiered approval.  The submitted or cancelled requests that come through the Holiday module must be approved in order to keep track of an employee’s history of absences. 

 

 

From time-to-time, you may have to reject a request after reviewing it.

 

To review and reject a holiday request

1. Sign in to Self-Service. 
2. Navigate to the Manage Holiday Booking page, by clicking the Holiday Approvals menu option under Management. 
3. From the Employee drop-down list, select the employee or employees you wish to view.  Any associated Holiday Request records appear in the Approvals, Calendar and Team calendar views.
4. Perform either of the following:
   • Click the desired Holiday Request in Approvals. The Edit Holiday Booking form appears. 
   • Click the colour-coded cell in Calendar. The Edit Holiday Booking form appears. Note: If more than one request appears, open the appropriate form.
   • Click the colour-coded cell in Team calendar. The Edit Holiday Booking form appears.
5. Review the request.
6. Click the Reject button. The Confirm button appears. 
7. Click the Confirm button. The following changes have occurred. 
   • The request record in the Approval view has changed to Rejected Booking. 
   • The date in the employee's Calendar and Team calendar is now colour-coded to reflect the status: Rejected Booking. 
     

       Note:

     If you, the manager, create a Holiday Request for yourself in the Holiday module, the request is approved  automatically. This is reflected in the Calendar and Team calender views under Holiday.