Employee Hub for Managers

As a manager within Employee Hub, you are responsible for reviewing your employees' holiday requests and recording any sickness. You can also edit their email address. 

• Accessing your employees' holiday information:
• Reviewing a holiday/cancellation request
  • Reviewing the holiday/cancellation request
  • Approving/declining the request
• Recording employee sickness
• Viewing your employees' calendars and holiday entitlements
• Viewing holiday entitlements
• FAQs
  • I am a manager/holiday approver. How do I request holidays?

Accessing your employees' holiday information:

1. In Cintra Cloud, if not already selected, click the Employee Hub tab in the top navigation menu.
2. In the sidebar menu, expand the Approvals section.

Reviewing a holiday/cancellation request

When your employee requests a holiday OR requests to cancel an approved holiday, Cintra Cloud will notify you by email. 

Ensure these emails aren't diverting to your spam/junk folder.

Reviewing the holiday/cancellation request

1. In the Approvals section of the sidebar menu, click Requests. The number in red denotes the number of requests you need to review.
2. For each request, you can view the employee's name, dates requested, holiday duration, the type of booking (e.g. "annual leave"), and request type (either "booking" or "cancellation"). 
   • Click anywhere on the request to view your team's calendar for the period of the request.
   • To view any notes or delete the request without approving/declining it, click View.

Approving/declining the request

1. Click the Decline/Approve button.
   • If you are declining the request, enter a reason, then click Decline Request. The employee will be notified by email.
   • When approving a request, you may see an Approval failed message if the request conflicts with another holiday request from the same employee. You may have to decline one of the requests before you can approve the other. For more information, speak to your Payroll/HR department. 

You will only be required to review and approve/reject a holiday cancellation request if it has already been approved. If it has not yet been approved, the employee will be able to delete it without your approval.

Recording employee sickness

To record time taken off work due to sickness:

1. In the Approvals section of the sidebar menu, click Requests or Calendar.
2. Click Add Sickness.
3. You must enter the following information:
   • Employee ID: The employee's name will be shown beside their ID
   • Sickness type: 
   • Start Date / End Date: Click the calendar icons to indicate when the sickness period started/ended. If the employee missed a half-day at the start/end of their sickness, use the appropriate AM/PM toggle to indicate this. 
     • Ensure that the Total duration matches the length of the employee's absence. 
   • Note: Enter any additional information, then Save. 

Viewing your employees' calendars

In the Approvals section of the sidebar menu, click Calendar.

• A list of your employees and this month's calendar is displayed, and you can navigate back/forwards to show other months.
• Within the calendar, click any icon to view more information about the absence (holiday, absence, sickness etc). You can also delete any absence if necessary. 

Viewing holiday entitlements

In the Approvals section of the sidebar menu, click Entitlements.

For each of your employees, you can view:

• How many days' holiday they are entitled to. These will either be available, approved, or pending. 
• Click any employee's calendar icon to view their holidays for the entire year. You can change the year from the drop-down list above the list of employees.

FAQs

I am a manager/holiday approver. How do I request holidays?

Although you are a manager, you are also an employee, and are therefore able to request holidays, and download your payslip and other documents. See Employee Hub for Employees.