Employee: Position details

• If you are adding a new employee, positions are added in the Position details tab. 
• If you are editing an employee, positions are found in the Salary & allowances tab.

Each employee should be assigned one or more positions which are used to determine salary, work patterns, contracted hours, etc. 

Click the button to add a new position, or click the Edit button beside a position you want to change. Each position has the following information:

• Position ID: Select an ID from the list. The Position and Job Title fields will be completed automatically. 
• Start date (editing employee only): This defaults to the start date specified in the Employment details tab, but can be changed. 
• End date (editing employees only): If the employee is no longer in the position, enter the date they finished. 
• Additional role? In some public sector and education payrolls, different pension arrangements apply to a role, depending on whether the role is the primary one or an additional one.

• Uses pay spine? A pay spine defines a salary structure in an organisation and contains multiple pay grades, each with multiple spine points. If you select Yes:
  • Spine Point Salary Paid As: Select whether the spine point salary is paid as salary, hourly salary, or extra time.
  • Grade/Spine Point: Select the employee's current pay grade for this position. Selecting a grade will change the spine points. 
  • Auto Increment (editing employees only): Select Yes if the employee can move to the next spine point (and salary) automatically.

• FTE Entry Method: If the employee doesn't follow standard working hours and you need to enter their FTE manually, select Direct entry, otherwise select Based upon contract hours.
  • FTE is used to calculate accurate salary and leave, particularly for employees who don't work full time.
• Work Pattern: If you're not sure which working pattern this employee will be following, speak to your Bureau or Cintra iQ administrator. 
• Contracted weekly hours: This figure is used to calculate the FTE.  
• Full time weekly hours / Full time weeks: These are taken from the position and cannot be edited directly.
• Contracted days per week: This figure is used to calculate the FTE
• Contracted weeks per annum: This figure is used to calculate the FTE. 
• FTE: If you selected Direct entry above, select the FTE factor (between 0 and 1). Otherwise, this will display the FTE using the formula below:

Click Add Position to assign further positions to the employee.

FAQs

How do I know which position ID to pick?

If you don't know which one to use, you will need to speak to your Bureau / Cintra iQ administrator.