How do I approve a holiday request quickly?

Modified on Tue, 10 Dec, 2024 at 2:53 PM

Depending on how your system is configured, once an employee has booked time off, Self-Service notifies you by email that the request needs to be approved. Although you can approve/reject a request in Approvals, Calendar or Team calendar, it is quicker to do so from Approvals.

Important:

If you can’t find the Self-Service email, check your Junk Mail, Trash folder etc to ensure that it has not ended up in there before you contact Support.

But if you create your own Holiday Request or a request on behalf of an employee, it is automatically approved if you are the sole manager. Otherwise, the request must go through tiered approval. The submitted or cancelled requests that come through the Holiday module must be approved in order to keep track of an employee’s history of absences.

To approve a holiday request quickly

Sign in to Self-Service.
Navigate to the Manage Holiday Booking page, by clicking the Holiday Approvals menu option under Management.
Highlight the desired Holiday Request in Approvals.
Click the desired check box in the Approve/Reject column.
Click the Submit Requests button. The following occurs:
- The request record in the Approvals view has changed to Approved Booking.
- The Calendar and Team calendar are updated accordingly.
- The date in the employee's Calendar and Team calendar is now colour coded to reflect the status: Approved Booking.