Payment Authorisation is part of the payroll sign-off process and is required when Cintra process BACS files on your behalf. If you do not authorise your payments then your BACS files will not be processed.
Payroll sign-off starts with Payroll Approval which is the act of checking the payroll reports and ensuring all processing is complete and accurate. Once approved, Payment Authorisation is the process where you check the split of payments and give Cintra the authority to process your BACS payments.
What do I need to authorise payments
To authorise payments you need a Cintra Cloud account with the Payment Authorisation role. If you do not have an account or the correct role, speak to your user administrator.
When can I authorise payments
You can authorise payments for your payroll once your payroll has been approved.
If you have both the Payroll Approval role and the Payment Authorisation role, you will receive an email similar to below when your payroll is ready to be approved and authorised.
If you only have the Payment Authorisation role, you will receive the an email similar to below when your colleague approves the payroll and it is ready to for payments to be authorised.
You will also know that payments are ready for authorisation because a yellow banner will appear on your dashboard. This banner will indicate that payment authorisation is required and and will give a deadline to ensure timely payments are made to employees.
How do I authorise payments for my payroll
To authorise payments for your payroll, click the Authorise Payments button in the banner on the dashboard.
Once you click the Authorise Payments button, the following form will open.
Study the information on the form and check the figures and dates are correct. Click the Authorise Payment button when you are confident the payments are correct and you are ready for Cintra to process the bank transfers (BACS).
If the figures are wrong or you are unsure about anything, click Cancel and contact your bureau team immediately.
Once you have approved your payroll you will notice the Payroll status is updated on your dashboard. The authorisation pill will turn green and show the date the payroll was authorised.
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