How do I include off payroll workers in my payrolls?

Modified on Fri, 16 Jan at 9:57 AM

Within Cintra iQ, you can include off payroll workers in your company's payroll for Tax, National Insurance Contributions and Apprenticeship Levy purposes.

Note: For more information about IR35, see https://www.gov.uk/topic/business-tax/ir35.

To include off payroll workers

Determine if the worker should be treated as a deemed employee.
- HMRC has a free tool for determining a worker's employment status for tax: https://www.gov.uk/guidance/check-employment-status-for-tax.
Inform the worker that you have determined their status and give them the opportunity to appeal.
Enter the worker in Cintra iQas a new starter, if necessary.
- If a worker moves from being off-payroll to regular employment or vice versa, you must mark them as a leaver in the current employment record and then create a new one.
Go to Cintra iQ: Employment Records> Forms> Tax and NI> RTI Details tab.
Select the Off payroll worker check box.
Click Save. The worker is taxed accordingly. They will be prevented from receiving statutory payments (SSP, SMP, SAP, etc.), and will be excluded from any automatic enrolment assessment.
- Theoff-payroll Working status will be reported to HMRC in FPS Transmissions.