How do I create an absence analysis extract?

How do I create an absence analysis extract?

1. Go to: Tools > Absence Reporting > Absence Analysis. The Absence Analysis Definition window appears. 
2. Select the relevant Absence Analysis definition.
3. Click the Extract button. The Absence Analysis Extract window appears.
   
4. Select the relevant period.
   
5. Click the Extract button.
   

     Note:

   If it is not the first time the Extract has been run, a warning appears stating: Data has already been extracted for [date]. Do you want to continue? (By doing so, you will overwrite the existing extracted data.) The Absence Analysis - Edit Extract Data window appears.

6. Continue to save the Extract as a .pdf file or click the OK button to exit.

     Note:

   If you need to edit the Extract, click OK to save the changes.

Overlapping Data

As an extract is a 'snapshot' of data at the time it is taken, there may be additional absence data not included in the existing extract. Always consider if you need to refresh an extract in this way, or your analysis may not contain all the relevant data. If data does over lap, a message appears stating: There are [#] Employees with overlapping extract rows. Please see highlighted rows. The employees are [employment id + name].

This means that the employee belongs to two different ‘dimensions’ within the time period of the extract. If this message appears, find the highlighted row/s and edit them.

To solve this problem you can edit these rows, and either re-assign absence figures between the rows (for example, you may want to split it between the two Org. Units, or delete one row, leaving the absence attributed to only one of the Org. Units.