How do I manage work patterns in Cintra Cloud?

Work Patterns are used to define the days or part days of the working week that are standard working days for an employee or a post. They can be used to define the Full Time Equivalent (FTE) of an employee, which can be used to pro-rate salary and/or additional payments or allowances. 

 

 

 

Go to the Employment Details page

1. Log into Cintra Cloud.
   
   
2. Select the desired Payroll.
   
   
3. Within the desired Payroll, select the desired employee.
   
   
4. Click the three dots at the end of the desired employee's record. The Edit Employee page appears.
   
   
5. Select Employment details from the side menu. The Employment details pane appears.
   
   
6. Within the Employee details pane, click the Edit icon. The Employment details page appears.
   Within the Work Pattern section,  you can view the following:
   
   
   • • The employee's Contracted Hours;
       
       
     • Full-Time Hours within your organisation;
       
       
     • The employee's Work Pattern; 
       
       
     • FTE: equals an employee's scheduled hours divided by the employer's hours for a full-time work week. For example: Madge works 22.5 hours of a 37.5 hour work week, therefore her FTE is 0.6 as she is works 60% of her organisation's work week.
       
       
     • The Work Pattern's Start Date.

 

How do I edit a work pattern?

1. Within the Employment details page, click the Edit icon in the Work Pattern section.
   
   
2. Select Edit Work Pattern from the menu. The Edit work pattern details page appears.
   
   
3. Update the Work Pattern where necessary.
   
   
4. Click the SAVE AND CONTINUE button. A message appears asking:  Are you sure you wan to make these changes? The data you are about to change affects historic payslips and will therefore create correction payments.  
   
   
5. Click the YES, SAVE THE CHANGES button. The FTE is updated in the Employment Details page.
   Note: The NO, DON'T CHANGE button is set as the default.

 

How do I add a work pattern?

1. Within the employee's Employment details page, click the Edit icon in the Work Pattern section. The Add work pattern details page appears.
   Note: Those fields with a red asterisk beside them are mandatory. 
   
   
2. Enter the Contracted Weekly Hours.
   
   
3. Enter the Full-Time Weekly Hours. The FTE is automatically calculated.
   
   
4. Select the Work Patterns from the drop-down list.
   
   
5. Enter the Start Date of the new hours.
   
   
6. Enter an End Date, if necessary. The Current Work Pattern will end before the new Work Pattern begins.
   
   
7. Click the SAVE AND CONTINUE button. A message appears asking:  Are you sure you wan to make these changes? The data you are about to change affects historic payslips and will therefore create correction payments.  
   
   
8. Click the YES, SAVE THE CHANGES button. The new Work Pattern is displayed in the Employment Details page.
   

     Note:

   The NO, DON'T CHANGE button is set as the default. 
   
   

9. View the history of the closed Work Patterns on the Edit Employees page by expanding the View History drop-down in the Work Pattern section.