How do I change pay date rules for non-banking days in Cintra iQ

Modified on Tue, 11 Mar at 2:48 PM

Enhanced Pay Date Rules for Non-Banking Days in Cintra iQ

In order to make sure that the payment due date accurately reflects the date you want the money to be in the employee’s bank account, we will ensure the due date on the payment run is correctly adjusted.

Definitions

Payment run Due Date - the date you want employees to receive money into their bank account.

Scheduled date - the standard pay date set up for your payroll - for example, the 25th of the month or last day of the month.

Currently when you create a payment run, the payment run due date will default to the scheduled date even if the scheduled date falls on a non-banking day for, example the weekend.

Cintra iQ now allows you to define specific rules for adjusting pay dates in this situation, even when bank holidays or weekends occur.

When you create a payment run, you will see a message if your pay date has been adjusted due to non-banking days.

How to Configure Pay Date Rules for your payroll.

Navigate to Payroll > Payroll Setup > Employer Setup.
Select the relevant employer from the Employer Definitions window.
Go to the PAYE & Payrolls tab.
Open the desired payroll and access Main Settings.
Within the Main Settings, you'll find the new pay date rule options.

In the case of your Scheduled Date falling on a non-banking day, the available rules are:

Rule	Definition
Back	This is a defoult rule. The payment run's due date will be the last banking day before the scheduled pay date. (e.g., If the pay date is Saturday or Sunday, the due date will be Friday.)
Forward	The payment run's due date will be the next banking day after the scheduled pay date. (e.g., If the pay date is Saturday or Sunday, the due date will be Monday.)
Nearest Banking Day	The payment run's due date will be the closest banking day to the scheduled pay date. If the pay date is Saturday, the due date will be Friday. If the pay date is Sunday, the due date will be Monday. Important Note: If the pay date falls between two non-banking days (e.g., Sunday with Monday being a bank holiday), the system will default to the "Back" rule (Friday). However, you can override this during payment run creation.
Static	The payment run's due date will remain on the scheduled date, even if it's a non-banking day. This rule is used only for non-BACS payments where the UK non-working days do not affect the payment.

Important Note: FPS Payment Dates will not be impacted by these rules, and we will always report the scheduled date to HMRC.

Benefits of This Enhancement:

Improved Accuracy: Ensures pay dates align with banking system processing, reducing payment delays.
Increased Flexibility: Provides options to tailor pay date adjustments to your specific needs.
Enhanced Employee Satisfaction: Employees receive their pay on time, as expected.

Third-party pay date rule for non-banking days

The above rules can also be applied to third-party payments.

How to Configure Pay Date Rules for third-party:

Navigate to Payroll > Payroll Setup > Third Party Associations
Select the relevant Third Party from the Third Party Associations window.
Go to the Payment Settings tab.
Within the Payment Settings, you'll find the new pay date rule options.

Note: The "Back" rule is applied by default, but you can change it. Be sure to update the setup before creating your payment run for the third party.

Soon the payment run due date will be used to authorise your payments on Cintra Cloud, so it's important that the date you authorise reflects when employees or third-party providers will receive the payment in their bank accounts.

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