How do I make a payment to a leaver?

Modified on Tue, 10 Dec at 3:07 PM

When an employee is made a leaver on the payroll, HMRC will be notified when the RTI data is submitted each pay period. You need to give the employee a P45 form for their records, which shows the total pay and tax in the employment tax year.

Within Cintra iQ, you can enter the relevant payments for the employee via the employee's Payroll Period Input form. The employee is automatically made a leaver again on the payroll as part of the process of moving to the next payroll period.

Important:

If a Late Payment to Leaver is made to an employee who has left six or more years ago, then the date of leaving will be shown as the date of payment within the RTI submission as per HMRC guidance.

To pay a leaver

Navigate to the Payroll Period Input and Corrections window.
Go to Cintra iQ: Employment Record> Payroll Period Input form.
Select the desired Payroll Period.
Ensure the Show Current Period Input and Corrections (Edit) option is selected.
In the Payment and Rates tab, right-click: New in the Period Input pane. The New Payment Record dialogue appears.
Select the desired payment heading.
Click the Next button. The New Payment Record appears.
Enter the Paid from date.
Enter the Paid to date.

Note:

Ensure you have entered the employee's leave date.
Enter the rest of the necessary information.
Click the OK button.
Calculate the payment.

To make a late payment

Navigate to the Payroll Membership History form.
Go to Cintra iQ: Employment Record> Forms> Payroll Membership.
Click the Late Payment to Leaver button. Depending on how the leaver is set up, a confirmation message appears stating either of the following:
- - No P45 has been sent, you may make payments in the current period or as a correction to the leaving period.
  - A P45 has been sent. You may make payments in the current period, NOT as a correction to the leaving period. Payments made will be taxed as BR [pre date] or 0T [post date].
  - Click the OK button. The Late Payment to Leaver button becomes inactive.
Calculate the payment.