How do I send payrolls on holiday?

Modified on Tue, 10 Dec at 2:29 PM

If your employees are in a weekly payroll, within Cintra iQ, you can make an advanced holiday payment by combining more than one week of holiday pay into one payment to cover the holiday periods. e.g. Factory Fortnight. By combining the payslips, you can ensure that the National Insurance, tax, and pension bands etc. are produced correctly. If your staff are hourly paid, you can combine the employee's weekly hours to cover the holiday period.

Good to Know

Before you begin the advance payment calculation, to check that the calculation has been made: Take note of the NI amount of the weekly payroll for an individual. Once you have completed the process, the pay and deductions such as the National Insurance contribution amount on the employee's payslip will be x the number of weeks you enter in the Holiday Weeks form + the current pay period amount.

Annual Salary Employees

How do I put a full payroll on holiday?

If you want to put all the employees on salary pay for the holiday period,

Navigate to the Holiday Weeks window.
Go to Cintra iQ: Payroll> Payroll Tools> Payroll Input> Holiday Weeks
Select either of the following options:
- An individual employee
- Payroll
Click the Send on Holiday button. The Send Payroll on Holiday form appears.
Enter the desired number of Holiday Weeks.
Click the Run button. A message appears stating: Create [#] holiday weeks for [payroll name] payroll/individual.
Click the OK button. The records of the eligible employees are displayed in the Holiday Weeks pane of the Holiday Weeks window.
Calculate the payslip of the eligible employees. The pay and deductions such as the NI contribution amount will be x the number of weeks you entered in the Holiday Weeks form + the current pay.

Important

You should follow up on any end of tax year, maternity, paternity etc exceptions that arise after the payroll has been calculated.

How do I take a full holiday off payroll?

Navigate to the Holiday Weeks window.
Go to Cintra iQ: Payroll> Payroll Tools> Payroll Input> Holiday Weeks
Select the desired payroll. The associated holiday records appears in the Holiday Weeks pane.
Click the Cancel Holiday button. The holiday weeks for the payroll is cancelled.
Continue to calculate the payroll.

Hourly Paid Employees

How do I manually set up advanced holiday pay?

Put the employee/payroll on holiday.
- an individual employee
- Payroll

Navigate to the Holiday Weeks window.
Go to Cintra iQ: Payroll> Payroll Tools> Payroll Input> Holiday Weeks
Select either of the following options:
Click the Send on Holiday button. The Send Payroll on Holiday form appears.
Enter the desired number of Holiday Weeks.
Click the Run button. A message appears stating: Create [#] holiday weeks for [payroll name] payroll/individual.
Click the OK button. The records of the eligible employees are displayed in the Holiday Weeks pane of the Holiday Weeks window.

Set up the employee's holiday hours and pay for the individual weeks.

Navigate to the employee's Payments and Rates tab in the Payroll Period Input and Corrections window.
Go to Cintra iQ: Employment record> Forms> Payroll Period Input
Select the current Payroll Period.
Right-click: New in the pane of the Payments and Rates tab. The New Payment Record form appears.
Select the desired Holiday payment heading.
Click the Next button. The New Payment Record form appears.
In the Payment Details tab, enter the desired amount in the Input Units field.
Enter the desired amount in the Input Rates field.
Click the OK button. The Holiday Payments and Rates record is created.
Continue to select the next Payroll Period and repeat the process untill you have covered the desired number of holiday weeks.
Click the OK button when finshed.

Calculate the payslip.

Navigate to the employee's Gross to Net Summary tab in the Payslip_Period Summary form.
Go to Cintra iQ: Employment record> Forms> Payslip
Click the Calculate button. The periods set in Holiday Weeks and Payroll Period Input are calculated onto the one payslip.

How do I import batches for the holiday periods pay periods?

Navigate to the Batch Input window.
Go to Cintra iQ: Tool bar> Batch icon. The Batch Input window appears.
Right-click: New in the pane. The New Batch form appears.
Select the desired Batch Pay Periods for Advanced Holiday Weeks, which is after the current pay period.
Continue to add the Batch Source.
Repeat the procedure for each advanced holiday week.

Important

If you have any problems with this procedure, contact the Cintra Support team.

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