What is gender pay gap reporting?

What is gender pay gap reporting?

Gender pay gap reporting involves organizations assessing and revealing the average pay differences between male and female employees. It aims to uncover gender-based pay disparities to foster transparency and promote pay equality.

Legally, the Equality Act 2010 mandates annual Gender Pay Gap (GPG) Reporting for employers to compare male and female staff wages. This report might show:

• Men's hourly earnings exceeding women's by 5%.
• Women's annual bonuses surpassing men's by 5%.
• A gender predominance in the lowest-paid 25% of employees.

For detailed information on Gender Pay Gap laws and advice, refer to the Legislation and ACAS Guidance.

Who needs to report? 

Any employer with 250 or more employees on a specific date each year (the ‘snapshot date’) must report their gender pay gap data.

If you have to report, you must report and publish your gender pay gap information within a year of your snapshot date. The snapshot date is 31 March for most public authority employers, and 5 April for everybody else.

You must do this for:

• each year that you have 250 or more employees on your snapshot date
• each separate ‘legal entity’, if you are part of an organisation or group with more than one legal entity

If you have fewer than 250 employees on your snapshot date, you can still report if you would like to.

When do they need to report?

Snapshot dates

The snapshot dates are:

• 31 March for most public authority employers

• 5 April for private, voluntary and all other public authority employers

You should base your gender pay gap calculations on payroll data taken on your snapshot date.

Reporting deadlines

You must report and publish your gender pay gap information within a year of your snapshot date.

The reporting deadlines are:

• 30 March for most public authority employers
• 4 April for private, voluntary and all other public authority employers

You must do this for every year that you have 250 or more employees on your snapshot date.

Report and publish your gender pay gap information at any time up to the reporting deadline.