How do I add employees to a private car user mileage scheme?

Modified on Tue, 10 Dec at 2:27 PM

Within Cintra iQ, you can create a mileage scheme if you are paying above HMRC rates for employees using their own car for business purposes. The amount above the HMRC rate is subject to tax and NI. The taxable amount would be recorded on a P11d and the NI on the amount is calculated via the payroll.

Name	Description
Annual Allowance	Annual Allowance is an annual amount paid to an employee for using their own vehicle for business miles.
Mileage Payments	Mileage Payments are set amounts paid for each business mile an employee does in their own vehicle.
Passenger Payments	Passenger Payments are set amounts paid for each passenger for each business mile an employee does with a passenger in their own vehicle i.e. if an employee has two passengers and does 60 miles, a payment would be made for 120 units and the appropriate passenger rate.

Once you have created the Mileage Scheme for private car users, you can add an employee to the scheme if they need to receive a regular allowance.

To add employees

Navigate to the employee's Expenses & Benefits window.
Go to Cintra iQ: Employment Record> Forms> Expenses/Benefits
Navigate to the Private Mileage Schemes tab.
Within the Scheme Membership pane, right-click: New. The New Private Mileage Scheme Membership form appears.
Select the desired Mileage Scheme.
Enter the From date.
Select the Type of Vehicle.
Enter the CC of Private Vehicle.
Enter the Car Reg No.
Enter Description of Use if desired.
Click the OK button. The scheme record appears in Private Mileage Schemes tab.