Payment Run Due Dates on Cintra iQ - impact on BACS processing

We are implementing improvements to our BACS payment system to streamline and enhance the efficiency of our payment processes. A crucial aspect of this upgrade is the accuracy of the "Due Date" on Cintra iQ payment runs.

Key Points:

• Due Date Significance: The "Due Date" on your Cintra iQ payment run must accurately reflect the date on which employees, HMRC, or third parties are scheduled to receive their payments. This is now critical as our automated BACS system will rely on this date for processing.

• Bureau Processing Impact: This is particularly critical if your BACS payments are processed through a Bureau. Incorrect due dates will directly impact the Bureau's ability to schedule and execute payments correctly.

• In-House Processing: If your organization processes BACS payments internally (not through a Bureau), the impact of incorrect due dates is significantly reduced, as you have direct control over the payment execution. However, maintaining accurate due dates is still the best practice for internal audit purposes.

• Default Pay Dates: To minimise the need for manual overrides, please ensure that the default pay dates for payroll, HMRC, and third-party payments are configured correctly within Cintra iQ.

• Supplementary Payment Runs: For any supplementary payment runs conducted outside of the regular payroll cycle, it is essential to override the default due date to match the actual payment date.

• Automation Dependency: The new automated BACS system will directly utilise the "Due Date" field to schedule and execute payments. Incorrect due dates will lead to payment delays or errors.

Why This Matters:

• Accurate due dates ensure timely and correct payments to employees, HMRC, and third-party vendors.

• It is a critical step in the successful implementation of our automated BACS system, which will improve efficiency and reduce manual processing.

• It protects the company from penalties from late HMRC payments.

• It is vital for correct processing when a Bureau is involved.

Action Required:

• Please review the default pay dates set in Cintra iQ.

• Pay close attention to the "Due Date" field when creating payment runs, especially for supplementary payments.

• Ensure the "Due Date" matches the actual payment date.

• If your BACS payments are processed by a Bureau, please give this your upmost attention.

Note:  The FPS will report the normal pay date and will not be impacted by this date being overridden.

Your cooperation in adhering to these guidelines is vital for the smooth transition to our enhanced payment system.

If you have any questions or require assistance, please contact your designated OSS Team or our Support team.