How do I set up Duty of Care?

To support your responsibilities as a company when it comes to business travel. You can request or insist on vehicle documents being provided by users before they can raise a mileage expense.

Important:

You must be a system administrator in order to access this functionality.

1. Navigate to the Settings page. Go to  Setup > Settings > Duty of Care tab

Approver: this can be Line Manager or, using the dropdown menu, a nominated individual within the organisation. 

Fields for Vehicle Insurance, Vehicle Road Tax, Drivers Licence, Vehicle MOT can be set individually to:

Not Required, Required or Show Warning

If any field is set to Required, mileage claims cannot be submitted before the required document is submitted and approved.