How do I pay third parties?

Example: You have a union contribution on a weekly payroll and a monthly payroll. You could use the third party payments to combine the contributions from both payrolls so you are only paying the union one amount. 

Once you have created your payment file, you can either submit it to Cintra to send to the third party on your behalf, or save it to your computer to send it at a later time.

 

(click to expand)

To create a third party payment file

1. Go to Payroll> Payroll Tools> Paying Out> Pay Third Parties
2. Select the relevant Accounting Period.
3. Click Create Run Set. This generates a payment run for each originating bank account in the system.
   • You can recreate the payment runs by clicking the Create Run Set button again. A message appears after each open run. 
   • If you have authorised and sent your file it will not be recreated. Click Yes to continue.
4. Select file that you wish to send.
   • Use the scroll bar at the bottom to show more information including account name to aid with file selection.
5. Click the Authorise Run button, then Yes to confirm. You are returned to the Pay Third Parties window.
6. Click Close Off, then Yes to confirm. You are returned to the Pay Third Parties window.
7. Click Create File.  message will appear to inform you the file was generated successfully. 
   • The BACS file is created and stored in your default BACS file location on your computer. 
8. You should now perform one of the following:
   • Amend payment details as necessary. e.g. if the pay date is a weekend.
   • Archive the file.
     
   • View the BAC's file Audit Report.
   • Send the file to Cintra for processing by clicking Transmit. See How do I transmit BACS files?
   • Send the payment to the third party manually via your online bank file from the default BACS file location

For more information on BACS file locations, see How do I change BACS file formats?